Currently Shopping For: : Portal

Mailing Services Information

Save Time & Money With Our In-House Mailing Services

Need help or have questions about mailing your direct mail materials? We have the answers and details you are looking for!

Consider More Than Just the Cost of Postage

Do you have an audience you already want to reach? Or are you looking to target a specific audience? What will your audience think of the mail they receive from you? What is the feeling you want your message to convey to your audience? What is the main message you’re looking to deliver?

Understanding your goals for your mailings and how they will be perceived by the recipient can affect the response it receives. By sharing with us your target market and communication strategy, we can present your options, their influential factors, ways to lower the hurdles they may create, and the best ways to meet your goals and budget.

The Ins & Outs of Mailing

Bulk Mail

Direct Mail Marekting

Bulk mail is the term used by the USPS® for large mailings that are mailed at reduced postage costs, and it applies to commercial First-Class Mail and Standard Mail (or Advertising Mail.)

Bulk mail costs are lower than single-piece prices because you or your mail provider do a lot of the work that otherwise would have to be done by the Postal Service—for example, sorting the mail by ZIP code or transporting the mail to a destination postal facility.

To mail at commercial prices, you need a mailing permit (permission to mail) and pay an annual mailing fee for each class of mail.

The benefits of using a mail provider, like Kingston Printing, are realized in the time and cost savings as we have a mailing permit that most of our customers take advantage of without paying any permit fees, and we can handle everything in-house (including presorting your mail pieces) while making your total cost as low as possible.

To learn more about the postage prices, click here.

Your Mailing Quantities are Important!

To qualify for certain postage discounts, you must mail a minimum number of mail pieces.

*NOTE different classes of mail are more expensive than others and they have different delivery times. For example, First Class Mail is more expensive than Standard Mail, but it is often delivered within 1-5 business days while Standard Mail is delivered within 3-21 days.

Every Door Direct Mail

Every Door Direct Mail, or EDDM, is a service offered by the USPS® and does not require a mailing list. Instead, you simply choose a carrier route, and your mail pieces will be delivery to every address on that route.

While there are certain requirements that need to be met for the types of direct mail materials you use, EDDM offers one of the largest mailing discounts.

CRM Direct Mail Integration

Direct Mail Automation

Direct Mail Automation eliminates any manual labor from your direct mail campaigns.

It works by integrating your mailings with your CRM or marketing automation platform and sends your direct mail pieces out the same way you would send emails. For example, you could send a letter to a customer with just a click of a button, or you could set up triggers, so a postcard is automatically sent to contacts based on certain events or actions.

Tracking Your Mail Results

Like any marketing strategy, tracking the results of your direct mail materials is so important because it helps you understand what campaigns are effective and which ones need improvement.

Luckily tracking direct mail is easy and all you need to do is include one of the following:

Make Your Mailing Project a Seamless Process

Your time is valuable! Eliminate the hassle of mailing and postage by taking advantage of our state-of-the-art mailing operation.

Kingston Printing offers a one-stop-shop solution for all your mailing needs, we even have 65,000 square feet of dedicated, in-house mailing space to handle every one of your mailing projects seamlessly. We also have multiple locations and will determine the best facility to print and mail your materials from so you can save the most on your mailings.

Why Kingston Is A Leader in Mailing Services

Mailing Experience

usps

We are experts in managing complex mailing projects. Whether your project is large or small, we can ensure your mailing project is handled professionally, hassle-free, on time, and on budget.

Knowledge

Our on-site mail centers work with the USPS® every day, and our expert understanding of the postal regulations helps guarantee the success of your mailing project. We can even analyze your direct mail pieces in the design stage to determine the best possible delivery and postage savings.

Technology and Speed

We believe in and specialize in technology. We utilize the very latest software and mailing equipment in our Mail Centers to provide our customers with an efficient turn-key mailing services solution. We also offer full-color personalization of letters, flyers, postcards, brochures, and more on our state-of-the-art digital presses.

Along with our incredible and discount full-color printing, and rock-bottom process, we also offer our customers a full-service mailing center. We understand that most printed materials end up in the mail. We also understand that the mailing process is expensive, complicated, and a real hassle, so let us take care of it, and help you find the right options to meet your goals and budget.

In-House Mail Center

Our in-house Mail Center can help identify the best way to deliver your materials. And with multiple Mail Centers in the US, we can split your jobs so that they get there fast no matter where you want to mail.

Our full-service Mail Centers provide fast delivery across the country and have everything you need to mail your projects, no matter how large or small. Some of what our mail center offer:

Let us save you time and money by mailing your projects directly to your prospects and customers through our in-house mailing operation.
Please refer to our Mailing Services FAQ page for more details.

Help & Resources

To create an account, please click on the "Login" link located at the top right of the navigation bar.

You will be directed to the login page. From here, click on the "Register now" link located under the "Log in" button.

Brochure folding options.

You will then be directed to the registration page. Fill in all fields. The email you fill in will be your Username for logging in. After filling in all of your information, click the "Register" button. This will direct you back to the Login page where you can fill in your Username (the email you used to register) and your password.

Brochure folding options.

On the Login page, click the "Forgotten password" link located above the "Log In" button.

Brochure folding options.

This will direct you to a new page. Enter your email (this is the username you use to log in) and press "Send." You will receive an email from us; please click on the link in the email to reset your password.

Brochure folding options.

You will be directed to a screen like the one below, asking you to add a new password and then repeat it. Once you have entered your new password, click "Save" and then "Login" to go back to the Login page, where you can log in using your new password.

Brochure folding options.Brochure folding options.

To begin ordering, please log in to your account. You can log in by clicking the "Login" link at the top right of the navigation bar and using the email address you used as your username during registration. Once logged in, you will be able to view and shop for all products associated with your account and brand.

If applicable, you can filter your brand's products using the checkboxes to the right of your screen, the search bar, or the Sort Mode and Sort Direction dropdowns. Click the "Order" button for the product you would like to order.

Brochure folding options.

For static products (products that do not require customization), you can select specific options that are not grayed out, including your quantity, turnaround time (the time it takes to print your order), and add a Name for your job. Then, press "Add To Cart." Any options that are grayed out cannot be changed.

Brochure folding options.

For design products (products that can be personalized), you will need to select or input any options that are not grayed out. Then, press the "Design" button to begin personalizing your product.

Brochure folding options.

A new view will appear, allowing you to begin personalizing your product. Insert any needed fields, such as contact information, background colors, images, etc. You will see the design populate your information. This is exactly how your product will look when printed. Once you have completed your customization, click "Save & Approve". This will take you back to the product page, where you can click on "Add To Cart" to proceed.

Brochure folding options.

By clicking on "Add To Cart," you will be directed to your cart, or you can access your cart at any time by clicking on the bag icon in the top right of the navigation. Here, you will see all current products in your cart. You can edit your design from here if needed, delete, save a product for later, or upload files if required. Please note you can upload files after checking out as well. Once you are ready, click on "Checkout" to begin the checkout process.

Brochure folding options.

For products that require an uploaded art file, you can click on the "View/Upload Files" and then drag and drop files or select from your local files. After uploading, click "Complete Upload." After completing the upload successfully, the "Actions Needed" status will show a checkmark. Now, you can click checkout to proceed. Or you can skip the upload file process and upload your files after checkout by visiting "Your Jobs."

Brochure folding options.

If this is your first time ordering, you'll be directed to a Shipping Address input screen. Input all relevant shipping information. You can then set this address as your "Default Shipping" or "Default Billing" to have it prepopulate in the future. Name your address and click "Save Address" to save it to the address book held on your Account. You'll then be taken to the Shipping Information Screen.

Brochure folding options.

On the Shipping Information screen, click on the "Edit Shipments" button to change or add an address or split a shipment. To change the shipping type/carrier, click on the dropdown highlighted below to show a list of shipping options.

Brochure folding options.

If you click on the "Edit Shipments" button, you will be directed to the Shipping Edit screen. Here, you can add a new address by clicking on "Add Address." You can change the shipping destination on this page by selecting the destination dropdown and selecting an address listed in your Account's addresses. To split a shipment, click "Add" to add multiple packages and send each package to different locations. Ensure the quantity totals the total quantity specified in your order. Once ready, click "Save Shipments" to return to the Shipping Information screen and then press "Continue" to proceed to Checkout.

Brochure folding options.

After clicking on the "Continue" button, you will be directed to the payment page. Here, you can enter Purchase Order #s, if desired, which are provided on invoices for the order. Your brand may be set up with Terms, in which case, you will see a similar screen to the one below. If your brand requires payment at checkout, you will see a field to insert a payment method. Once ready, click "Place Order."

Brochure folding options.

At any time, you can visit your past and current jobs by clicking on the "Your Jobs" in the "Account" dropdown. Here you will find all your jobs and their information. You can also upload art or mailing files here if needed and filter your jobs by status.

Brochure folding options.

For products that require an art file upload, you will need to approve your proof so that your job moves into production. Once your proof is ready, you'll receive a "Proof Ready" email. Click on the link to go to your portal login page.

Brochure folding options.

Once logged in, click on the account dropdown in the top right of the screen and select "Jobs" (there should be a number highlighted for the number of jobs that have an "Action Required.")

Brochure folding options.

Once on the Jobs screen, if you have any jobs requiring attention, they will be immediately shown under "Action Required." "Job Status" will show as "Waiting for PDF Approval." Click on "Approve Proof" to begin the proof approval process.

Brochure folding options.

Click "Download Proof" to download and view your PDF Proof file.

After downloading and viewing the proof, if there are no changes needed, simply select "I approve my proof" and then "Submit" to send your job directly into production.

Brochure folding options.

If you have questions after viewing your proof, select "I have questions about my proof." Frequently asked proof questions will appear. Include a message to our prepress team or request a change to your artwork and then click "Submit." Your message will be sent to our prepress team. The job won't be moved into production, and another proof approval will be required after our team has addressed your question or changed the artwork.

Brochure folding options.

After viewing your proof and you need to upload an entirely new art file, select "There are changes to the file(s), I will submit new art." Click submit. The job listed on your Jobs page will now prompt you to upload new art. Select "Upload Art." Upload the new art file from your local files and then click "Complete Upload" to finish the process.

Brochure folding options.Brochure folding options.Brochure folding options.

Select "I need to request changes, please provide a quote" if you need to completely change the specifications of the product you ordered. We will then be in touch, and your current job will not move into production.

Brochure folding options.

You should receive an email with a link to your proof within 2-8 business hours after uploading your file.

Need additional assistance? Click below to chat with our team of experts.

Chat With Us